Operations Manager

Organization/Company Name: 
Oregon School-Based Health Alliance
Position Description: 

Position Title: Operations Manager

Classification: .8 FTE, 32 hours/week, Exempt, 6-month Limited Duration

Compensation: $30/hour

Reports to: Executive Director

Summary: The Oregon School-Based Health Alliance (OSBHA) is looking to add an Operations Manager to our team. We’d love to talk with you if you are excited about supporting our mission of strengthening and sustaining school-based health services and systems. The Operations Manager oversees OSBHA’s business activities to maximize efficiency and ensure the overall goals and success of the organization.  

Our organization’s vision is for all children and youth to be healthy, learning, and thriving; we cannot achieve this vision until systemic racism, anti-blackness, and white supremacy have been dismantled. OSBHA has a goal to actively engage in practices that redistribute, share, and build power to change systems of inequity. The Operations Manager should have an awareness of how racism and anti-Blackness harm us all, and a commitment to supporting youth with oppressed identities.

How you’ll spend your time:

  • Develop and oversee systems and practices to support staff to meet high levels of programmatic performance and team morale. Ensure internal policies, procedures and practices are aligned, support the organization’s mission and values, and uphold anti-racism principles
  • Budget Management: Monitor and adjust the annual organizational budget and prepare and monitor program budgets in consultation with the Executive Director and program staff
  • Finances: Develop and facilitate financial transactions, including such tasks as supporting the organizational audit, creating, reviewing and disseminating financial reports, overseeing invoicing and purchasing, managing tax filings.
  • Human Resources: Manage human resources processes, including administering benefits, ensuring compliance with employment laws, organizing on-boarding and orientation processes. Ensure that Board member requirements are met and up to date
  • Recommend and implement systems and processes to maximize  efficiency of fundraising efforts
  • Contract and grant development support, oversight and reporting
  • Analyze and evaluate vendor and contractor services
  • Oversee and manage policies and programs related to shared systems and resources
  • Oversee the work of the Administrative Coordinator

 

What you are great at: 

  • You are a creative problem solver that loves using your operational skills to contribute to the organization’s mission
  • You have created and managed organizational and program budgets of nonprofits or government offices
  • You have created and managed internal policies related to human resources
  • You have demonstrated operations experience in a nonprofit or government office
  • You are knowledgeable in office software (e.g. MS Office Suite, Google Docs, project management software)
  • You are diligent about follow-through, and make sure that your work is thorough and organized
  • You are motivated and driven. You look for new challenges without waiting to be asked and you take ownership of your time
  • You enjoy working solo as well as with team members and community partners
  • You communicate clearly across a variety of platforms (email, phone, text, video calls, in-person, project management software)

Perks:

  • A chance to work with a dynamic and passionate team of youth and adults
  • Flexible schedule
  • Paid vacation and sick days
  • Medical and dental insurance with no premium for employee
  • We’ll match your retirement savings for up to 3% of your pay (after working with us for 90 days)
  • Healthcare flexible spending account (you can set aside wages pre-tax to pay for eligible medical expenses) and dependent care savings account (if you have dependents, you can set aside wages pre-tax to pay for eligible dependent care services, for example, daycare)

Values: OSBHA recognizes the value of a diverse workforce and believes a diverse work environment empowers our community. We strongly encourage all qualified candidates to apply regardless of race, ethnicity, gender identity or expression, sexual orientation, disability, family or parental status, or religious affiliation. OSBHA employees have developed a set of team values that define how we strive to accomplish our work and interact with each other.

  • Well-being: We support self-care and a balanced life by respecting one another’s assessment of limits and boundaries and recognize that health and well-being looks different for everyone. We celebrate successes and hold space during challenges. 
  • Curiosity & Innovation: We have a willingness to question existing systems/processes/ structures, push past status quo, and engage in practices that allow for creative ways forward.
  • Discomfort: We welcome discomfort around examining our own beliefs and knowledge of oppression and white supremacy in order to allow for growth. As a team and as individuals we will explore and support each other as we work, learn, and evolve.
  • Accountability: We accept responsibility for our actions, follow-through with commitments, ask for help or propose revised plans when needed, and act with transparency and clarity.
  • Integrity: We are honest and authentic with self and others, true to our convictions, and our actions match our words.
  • Trust: We commit to building a culture where we can trust in each other’s abilities and intentions, and be vulnerable enough to give and receive honest feedback.
  • Collaboration: We work together towards our individual and collective goals and support each other by offering knowledge and skills, and flexing work flows and responsibilities as feasible.

Work Environment: This is a partial-remote position. Our employees are currently working from home because of COVID-19—once we are on the other side of COVID, you can expect to spend approximately 80% of your time working remotely and engaging in meetings with partners, and 20% of your time working at the OSBHA office (this could change depending on workflow). We have an office space with two desks that are shared between all of our employees, along with two conference rooms. OSBHA will provide you with a laptop that you can bring home to use for work. Accommodations can be made to enable individuals with disabilities to perform the essential functions.

To apply: Send your resume, cover letter, and three references to [email protected]. Please apply by Tuesday, August 4 at 5pm and use the subject line “Operations Manager Position.” We look forward to hearing from you!

Position Function: 
Administration
Position Type: 
Part Time
Salary: 
$30/hour for 32 hours/week
Benefits: 

Perks:

  • A chance to work with a dynamic and passionate team of youth and adults
  • Flexible schedule
  • Paid vacation and sick days
  • Medical and dental insurance with no premium for employee
  • We’ll match your retirement savings for up to 3% of your pay (after working with us for 90 days)
  • Healthcare flexible spending account (you can set aside wages pre-tax to pay for eligible medical expenses) and dependent care savings account (if you have dependents, you can set aside wages pre-tax to pay for eligible dependent care services, for example, daycare)
Required Qualifications and Experience: 

What you are great at: 

  • You are a creative problem solver that loves using your operational skills to contribute to the organization’s mission
  • You have created and managed organizational and program budgets of nonprofits or government offices
  • You have created and managed internal policies related to human resources
  • You have demonstrated operations experience in a nonprofit or government office
  • You are knowledgeable in office software (e.g. MS Office Suite, Google Docs, project management software)
  • You are diligent about follow-through, and make sure that your work is thorough and organized
  • You are motivated and driven. You look for new challenges without waiting to be asked and you take ownership of your time
  • You enjoy working solo as well as with team members and community partners
  • You communicate clearly across a variety of platforms (email, phone, text, video calls, in-person, project management software)
Address: 
911 NE Davis St
Portland, OR 97232
Where Will Work Be Performed?: 
To Be Determined
Application Email: 
Application deadline: 
Tuesday, August 4, 2020