Mental Health & Addiction Association of Oregon (MHAAO)
Peer Delivered Services Department Director Job Description
Pathway Home Program (DOL)
PAY SCALE: $55,000 to $75,000 exempt position
FTE: 1.0 FTE (40 to 50 hours per week)
BENEFITS: This is a benefited position as outlined in the MHAAO Employee Handbook
TITLE: Pathway Home Program Director –Department of Labor (DOL)
REPORTS TO: MHAAO Executive Director
DEPARTMENT: Peer Delivered Services
TO APPLY: Please submit a resume and cover letter to [email protected] by close of business September 15th, 2021.
The Pathway Home is a peer support program funded by the Department of Labor (DOL) that strives to reduce recidivism through employment. The program will provide case management and peer support to individuals re-entering the community after county jail incarceration. The Pathway Home program spans the Portland Metro Region (Multnomah, Clackamas and Washington Counties).
The Pathway Home Program Director oversees the coordination and administration of all aspects of the specifically assigned Pathway Home program including planning, developing, organizing, staffing, leading, and guiding program activities in keeping with the mission and values of Mental Health & Addiction Association of Oregon and with the Department of Labor grant requirements.
PRIMARY DUTIES AND RESPONSIBILITIES:
The Pathway Home Director performs a wide range of duties including some or all of the following:
Plan/develop the program
- Plan the development and delivery of the Pathway Home program as well as its activities in accordance with the mission and the goals of the organization and the DOL.
- Develop and implement long-term goals and objectives to achieve the successful outcome of the program.
- Develop an annual budget and operating plan to support the program.
- Identify, outreach to and collaborate with a wide variety of community partners essential to the implementation and success of the program.
- Develop and/or utilize program evaluation framework to assess the strengths of the program and to identify areas for improvement
- Develop funding proposals for the program to ensure the continuous delivery of services
- Collaborate with contractors/funders regarding program development
- Develop and implement Pathway Home strategic plan in line with all DOL requirements and in collaboration with DOL contracted technical assistance.
- Develop and implement MOU’s and contracts for all program partners.
Organize the program
- Contribute to revision of MHAAO and/or program policies and procedures
- Ensure that Pathway Home program activities operate within the policies and procedures of the organization
- Ensure that program activities adhere to all relevant legislation, contractual, and professional standards and CFRs.
- Develop forms and records to document program activities
Staff the program
- Recruit, interview and select well-qualified program staff in according to established MHAAO hiring policies
- In collaboration with administration, implement the human resources policies, procedures, and practices of the organization
- Establish and implement a supervision process for all program staff
- Collaborate with administrative department and all other applicable staff to ensure that new program staff receive an appropriate orientation to the organization and its programs
Lead the program
- Ensure all new staff members receive orientation and appropriate training in accordance with organizational and Pathway Home program standards
- Ensure that all staff members receive and/or have access to ongoing training and professional development opportunities
- Supervise program staff by providing direction, input, and feedback
- Communicate with stakeholders to gain community support for the program and to solicit input to improve the program
- Liaise with other Directors to ensure the effective and efficient program delivery
- Coordinate the delivery of services among different program activities to increase effectiveness and efficiency
- Engage in interdepartmental collaboration with other programs
Guide the program
- Write reports on the program for management and for funders
- Communicate with funders as outlined in funding agreements
- Ensure that the program operates within the approved budget
- Monitor and approve all budgeted program expenditures
- Weekly communication with Federal Project Officer (FPO) and at least one meeting with TA Consultant per month.
- Monitor cash flow projections in collaboration with the accountant and Chief of Staff and report actual cash flow and variance to the Board of Directors on a monthly basis
- Manage all project funds according to established accounting policies and procedures
- Ensure financial reports and supporting documentation for funders are prepared as outlined in funding agreements
- Reconciling required paperwork to aid in the fiscal management of the program and to facilitate accurate drawing down of program funds.
- Identify and evaluate the risks associated with program activities and take appropriate action to control the risks
- Monitor the program activities on a regular basis and conduct an evaluation according to the program evaluation framework and timelines
- Report evaluation findings to the Executive Director (supervisor), Chief of Staff and other Directors as applicable and recommend changes to enhance the program, as appropriate
Expectations: MHAAO strives to honor cultural and spiritual diversity in the communities we serve as well as honoring Voice and Choice through trauma-informed practices. Being committed to Social Justice means being committed to constantly assessing our organizational values and the extent to which we are modeling or falling short of them. It also means listening to feedback from our stakeholders and others who have interacted with our organization and taking the time to understand and reflect on those interactions. This commitment is extended from the organization, as well as each employee of MHAAO.
Education: Must have graduate degree that includes the successful completion of course work in test/measurement (assessment).
Background Check: Criminal Background Check as performed by Oregon Health Authority (OHA) or MHACBO for PSS/CRM certification process by the Background unit (BCU), if accepted. A criminal record does not necessarily exclude an individual from certification.
Experience: Knowledge of federal program management. Knowledge of services and/or issues related to the program area. At least 3-years of experience in a related field.
It is an essential function of the position to identify as having lived experience of mental health and/or co-occurring addiction recovery. It is also vital to understand the effect of trauma on health, coping, and other aspects of individual needs as well as the principles of recovery, self-direction, and trauma-informed care.
- Possess an absolute belief in every person’s ability to learn, grow and recover
- Value person’s right to make their own decisions
- Value people as the “experts” in their own lives
- Possess insight pertaining to personal biases and worldview and how they may interfere with effectively working with individuals representing a variety of cultural, ethnic, language and life experiences.
Licensure/Certification: Oregon Health Authority (OHA) Peer Support Specialist (PSS/PWS) certification and/or MHACBO Certified Recovery Mentor (CRM) certification is required but may be applied for within 1 month of hire. This position requires at least 2 years of addiction recovery.
- Strong written and verbal communication skills.
- Ability to work independently as well as collaboratively within a team.
- Ability to work with people from diverse backgrounds and cultures.
- Keyboard skills and ability to navigate electronic systems applicable to job functions.
- Proficient in Microsoft Office Suite (Word, Excel, etc.) and Google Suite (Gmail and Google Calendar)
The above accountabilities represent work performed by this position and are not all-inclusive. The omission of a specific accountability will not preclude it from the position if the work is similar, related, or a logical extension of the position.
Employment with Mental Health & Addiction Association of Oregon is "at-will." This means employees are free to resign at any time, with or without cause, and Mental Health & Addiction Association of Oregon may terminate the employment relationship at any time, with or without cause or advance notice. As an at-will employee, it is not guaranteed, in any manner, that you will be employed with Mental Health & Addiction Association of Oregon for any set period of time.
Mental Health & Addiction Association of Oregon is an Equal Opportunity Employer. Employment opportunities at Mental Health & Addiction Association of Oregon are based upon one's qualifications and capabilities to perform the essential functions of a particular job. All employment opportunities are provided without regard to race, religion, sex, gender identity, pregnancy, childbirth or related medical conditions, national origin, age, Veteran status, disability, genetic information, or any other characteristic protected by law.