Residential Administrator

Organization/Company Name: 
Columbia Community Mental Health
Position Description: 

Come join our team at Columbia Community Mental Health!  We are a community mental health agency located in beautiful St. Helens, Oregon.  We value our employees and our culture of respect, trustworthiness, transparency, and support for each other as we strive to create opportunities for healing for those we serve.  

We understand that our clinicians are the foundation of our service to our community and want you to be successful in your career and personal life. 

CCMH provides for work/life balance by offering a substantial amount of Paid Time Off including Sick/Vacation/Holiday/Floating time paid.  We carry excellent health benefits and retirement as well. If your career goals include progress towards licensure, we provide funds for supervision hours and can help with certain student loan forgiveness requests.  We like to "grow from within" as well and encourage all employees to look towards their future with us by aspiring to acquire new skills and qualifications leading to more opportunities within our agency.

We are currently seeking a Residential Administrator for our Pathways SUD treatment facility.   

This position qualifies for a $10,000 sign-on bonus.  

The Clinical Residential Administrator supervises the activities of the facilities assigned residential staff and activities.


• Provide leadership and oversight of the therapeutic clinical model, including integration of best practices into daily operations, and evaluation of program services. Oversee the treatment and clinical needs of all residents and provide input into treatment goals and objectives.

• Develop/maintain a continuous quality improvement (CQI) program in coordination with the agency’s quality improvement staff

• Establish/maintain a comprehensive medication distribution program in conjunction with the Agency’s nurse and Department’s director

• Assist with development of the annual budget of facility

• Develop, write and implement policies and procedures

• Timely, electronic documentation of all clinical supervision notes to the EHR, Credible

• Complete report writing and all required documentation. Assist with the utilization management reviews of residential charts

• Provide ongoing and continuous information to the RT/SS director regarding the operations and development of this position’s job responsibilities

• Assure residential participation in Safety Committee meetings

• Work residential shifts as needed within the facilities to maintain required staffing ratios

• Oversee maintenance/cleanliness/integrity of facilities, grounds, furnishings, equipment, and resident room care

• Oversee staff vehicle training/certification process. Oversee all vehicle repairs and maintenance

• Ensure the quality of program staff training, which may include provision and facilitation of trainings, as well as maintaining up-to-date personnel files in compliance with all program regulations, policies, and procedures, as well as any applicable Oregon Administrative Rules or Oregon Revised Statutes.

• Oversee completion of Residential Service Plans and Resident Assessments

• Oversee new client referrals and screenings

• Oversee the submission and tracking of Plan of Care Authorizations.

• Follow all OAR and ORS rules and regulations specific to residential facilities

• Assure licensing of applicable residential facilities/homes with minimal corrective actions

• Keep census to capacity at facility  

• Oversee coordination with all outside providers and applicable treatment team members (clinical staff, case managers, medical staff, and other professionals involved in resident care)

• Oversee meal program, including any meals planned and prepared by staff, to ensure nutritious meals, in accordance with dietary regulations, and applicable physicians' orders

• Determine staffing requirements and complete hiring process in collaboration with the Human Resources team. Provide on-going training, supervision, coaching, and performance management. Establish assignments and task priorities for staff, monitor ability to complete work as assigned, and take corrective action as needed in coordination with the department’s director and Human Resources (HR). Conduct annual performance reviews with staff members.

• Driving duties may include client transport, facility shopping, recreational outings, and medication distribution

• Other duties as assigned

SUPERVISORY RESPONSIBILITIES: The Clinical Residential Administrator supervises the activities and works of assigned clinical and non-clinical residential staff of the residential facility and is directly supervised by the Clinical Director and or Executive Director. All programs/staff are ultimately responsible to the agency Executive Director.

EDUCATION and/or EXPERIENCE: Master’s Degree in Psychology, Counseling Psychology, Social Work or related field from an accredited college required. LCSW preferred. CADC I required or ability to obtain within 1 year of hire. Three to five years related work experience to include Crisis, Outpatient, Addictions and high acuity client services required. Combination of education/experience that demonstrates the ability to perform the duties outlined for this position may be considered.

QUALIFICATIONS & SKILLS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required: Must have knowledge of human behavior, psycho diagnostic and clinical interventions with individuals diagnosed with a severe and persistent mental illness. Advanced knowledge of rehabilitation theories and evidence-based practices. Must have experience and training in supervising and coordinating the activities of a residential care facility/staff and complete the required documentation. Requires reliable transportation, valid driver’s license, current auto insurance, meeting agency standards, and able to pass MVR tests.

Proof of COVID vaccination required prior to employment.

CCMH is a drug free workplace. 

Position Function: 
Position Type: 
Full Time

 We offer excellent benefits to all eligible employees. Medical/Dental/Vision, 90% employer paid HMO option - Part Time employee option as well. Other benefits offered include $30,000 Employer paid Life/ADD, voluntary life for employee/spouse/children, FSA, retirement 43(b) and Roth IRA with up to 3 percent employer match for eligible employees, generous paid time off and 10 paid holidays yearly! 

Required Qualifications and Experience: 

See body of posting

Required Education and / or Certifications: 

Master's, CADC

58646 McNulty Way
OR 97051
Where Will Work Be Performed?: 
Enter an Address
Position Address: 
185 N. 4th St
Saint Helens, OR 97051
Application Email: 
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