This position will remain open until filled. The first application review will be Monday, September 27, 2021.
We reserve the right to close this recruitment at any time on or after that date.
Clackamas County is looking for a highly skilled, leader with excellent management, organizational, operational and interpersonal skills to serve as the Deputy Director of Health, Housing and Human Services (H3S). This position serves at the executive management operational level, with focus on the internal operations of H3S.
The Health, Housing and Human Services (H3S) is one of County's largest departments, with an annual budget of approximately $150 million. The mission of H3S is to provide access, coordination, healthcare, housing, and prevention services to individuals, families, and communities so they can experience inclusion, prosperity, and improved quality of life. The department is dedicated to ensuring healthy families and strong communities in Clackamas County and includes seven divisions: Behavioral Health; Community Development; Children, Family & Community Connections; Health Centers; the Housing Authority of Clackamas County; Public Health; and Social Services.
Reporting to the Department Director, the Deputy Director is the leader responsible for the internal operations for H3S and ensuring the infrastructure aligns with the mission in addressing the needs of County residents. The ideal candidate should be able to both think operationally and strategically as well as be detail oriented and organized about the implementation and structures necessary to respond to and anticipate operational and program needs. This position will have personnel responsibilities, work with departments on policies, and procedures, and other operational support. In addition, the Deputy Director will act on behalf of the Director in their absence, and when necessary.
H3S is committed to improving programs and ensuring better outcomes for the people of Clackamas County. The H3S approach to performance improvement focuses on: data identification, creation and usage, performance measure development and implementation, and rapid cycle process improvement. A vital role of the Deputy Director is to ensure that each division is working to be more efficient and effective in managing its operations and the services they provide.
The Deputy Director is responsible for planning, coordinating and administering a comprehensive system of management functions in accordance with budget limitations, department requirements and federal/state/local rules and regulations. The incumbent in this position will work with the Director to plan, organize, and direct varied administrative, operational, and support services functions of H3S. The Deputy will be a partner in establishing and sustaining regional and local partnerships and collaborations and act as the Director’s designee as needed.
THE IDEAL CANDIDATE
Successful candidates will have excellent interpersonal and communications skills working with a wide variety of individuals and groups including staff, citizens, Department Directors, managers, supervisors and elected officials. The successful candidate will possess good judgment, strong organizational skills and problem solving skills for a variety of administrative challenges. This person must be able to work on high profile issues and be a strategic and creative systems thinker.
The most competitive candidates will have a proven track record of developing and maintaining relationships with a wide range of partner agencies and external stakeholders as well as the ability to inspire and motivate staff while supporting diversity, equity and inclusion efforts, and the ideal candidate will be a seasoned manager with public or private agency experience who has senior level experience in a large, complex organization.
Clackamas County is committed to building a workforce that reflects the community we serve. We encourage applicants of diverse backgrounds and experience or those with lived experience to apply.
- Liaison with other H3S Divisions and County Departments – Performs at a senior executive level with other County Departments regarding accounting, payroll and financial reporting, information and data processing systems, facility acquisition and management, personnel administration, and risk management. May participate in Countywide committees or task force activities to coordinate new County programs or initiatives. Works directly with other County Departments in meeting County goals and objectives. Supervise assigned divisions, provide regular feedback to Division Director and management team to ensure they are meeting division goals.
- Policy and Procedure – Develop and implement Department policies and procedures. Provide review and analysis of all new County policies. Provides written feedback on behalf of H3S regarding the impacts of new policies and procedures on the County or Department. Review and approve Division policies and procedures for compliance with County policy, State statutes or Federal regulations was well as any other applicable administrative rule or policy.
- Budget Preparation and Fiscal Oversight – Provide direction, consultation and oversight to all H3S Divisions related to the preparation of annual budget; monitor and review all budget submissions by H3S Divisions; work directly with Division Directors to adjust or modify submissions as needed to meet County and Department guidelines; coordinate annual budget presentation to the Board of County Commissioners and County Budget Committee; support Administrative Services Manager Senior to coordinate fiscal operations with County Finance and Division finance teams.
- Personnel Management – provide direction and consultation to H3S managers and supervisors in personnel matters involving progressive discipline, grievances, training, staffing and recruitment issues. Provides in-depth analysis and evaluation of labor relations issues brought forth by the Employee’s Association, Department of Employee Services or Department managers and supervisors. Prepare written reports, letters or other documents related to personnel matters for Department Director approval. Coordinate potential layoff actions for the Department. Participate in collective bargaining sessions or arbitration hearings.
- Contract Review – Review all Division contracts for compliance with County contracting procedures. Provides direction and consultation to contract managers within each Division to ensure contract compliance. May prepare or administer contract for services or capital purchase. May assist in the monitoring of contracted services for legal, fiscal and program compliance. Reviews legal issues and coordinates legal action with County Counsel.
- Project Management – Establish/coordinate project management plans and activities for a wide variety of County and Department initiatives requiring Department-wide direction and coordination. Supervise Policy staff and work with staff and external stakeholders in developing and implementing projects.
REQUIRED KNOWLEDGE AND SKILLS
- Public Administration – Comprehensive knowledge of public administration theory and practices including methods and techniques used in fiscal administration, project management, program analysis and evaluation and strategic planning
- Personnel Policy – Comprehensive knowledge of the principles and practices of personnel management, as well as thorough knowledge of County personnel ordinance, personnel policies and Employee Association contracts. Knowledge and understanding of Affirmative Action, EEO, BOLI, ADA and FMLA laws.
- Law and Regulations – Thorough knowledge of State of Oregon departments and divisions governing human services. Interpret and apply provisions of relevant federal, state and local legislation, rules and regulations
- Budget – Thorough knowledge of the principles and practices of budget administration, fiscal controls and management, public finance and purchasing administration.
- Contracts – Ability to evaluate and review wide array of Department contracts and intergovernmental agreements Knowledge of county contracting law for compliance with legal and fiscal regulations
- Policy and Procedures – Ability to analyze policy and provide relevant feedback regarding the impacts on Department or County. Ability to develop and implement policies and procedures at the Department and Division level
- Communication: Ability to communicate effectively both orally and in writing with all levels of the organization, the public and other agencies; ability to establish and maintain cooperative working relationship with individuals whether members of the public or co-workers from diverse groups and backgrounds.
- Analysis: Ability to analyze complex situations or problems, seek input from appropriate staff or stakeholders, evaluate options and implement agreed upon proposals.
- Project management: Ability to successfully manage and implement large projects involving multiple internal and external stakeholders.
- An understanding of managing in a union environment, including prior experience in employee management issues such as determining progressive discipline, participation in collective bargaining and resolution of grievances.
This position is included in the County’s alternate workweek program, working 40 hours during a standard workweek of Monday through Thursday (Fridays off). Specific hours of work will be discussed with the candidate selected for this position at the time an offer of employment is extended.
EXPLORE CLACKAMAS COUNTY
Clackamas County is in a prime location in the Portland, Oregon metropolitan area and is recognized nationally as one of the most livable areas in the United States. Located on the southern edge of the City of Portland and extending to the top of Mt. Hood, Clackamas County is part of a thriving region in the Northwest. It has a population of about 400,000 citizens.
- Explore Clackamas County
- Working for Clackamas County
- Recreation, Arts & Heritage
- Equity, Diversity and Inclusion
ABOUT THE DEPARTMENT
The mission of the Health, Housing, and Human Services Department is to provide access, coordination, healthcare, housing, and prevention services to individuals, families, and communities so they can experience inclusion, prosperity, and an improved quality of life. H3S consists of seven divisions, dedicated to helping individuals, families, and communities in many areas of their health, including:
- Physical and oral health
- Mental health and addictions services
- Child and family services
- Assistance for people with disabilities
- Public health
- Aging services
- Low income and special needs housing
- Employment training for individuals with barriers
- Assistance for low-income individuals
Learn more about Health, Housing, and Human Services (H3S) Department.
Annual Pay Range: $121,141.81 - $163,541.67
Hourly Pay Range: $58.241253- $78.625801
Starting salaries will be within the posted pay range, based on job-related factors, such as relevant experience (paid and/or unpaid).
In addition to competitive wages, Clackamas County offers an attractive benefits package for employees in regular status positions.
Employees are eligible to start most benefits the first of the month following date of hire (this includes medical and dental)
THE FLEXIBLE BENEFITS PROGRAM OFFERS:
- A Choice of Medical Plans with Vision and Prescription Drug Coverage
- Chiropractic Coverage and Alternative Care Benefit
- A Choice of Dental Plans
- Wellness and Employee Assistance Program
- Paid Leave: (Vacation, Holidays, Sick Leave, Bereavement Leave)
- Group Term Life Insurance
- Long-Term Disability Insurance with Optional Salary Buy-Up Program
- A Choice of Full Benefits or Lesser Benefits with Flex Cash
- Health Care Flexible Spending Account (FSA)
- Dependent Care Flexible Spending Account (FSA)
- Health Reimbursement Accounts
- Optional Group Universal Life Insurance
- Optional Accidental Death & Dismemberment (AD&D) Insurance
- Optional Long Term Care Insurance
- Optional Voluntary Benefits through AFLAC, Liberty Mutual and Hyatt Legal
- Retirement: PERS/OPSRP Retirement Contributions (County picks up the 6% Employer portion!)
- 6.27% deferred compensation
- Longevity Pay
This is a full time non-represented group 1 County position.
Required Minimum Qualifications/ Transferrable Skills:*
- A minimum of eight (8) years of relevant experience in a supervisory, leadership, or program management role in one or more of the following: human services, social services, housing, community development, public health, or health care organization or department
- Knowledge of Health, Housing and/or Human Services programs at the state and/or federal level
- Supervision experience
- Familiarity with the development of compliance monitoring programs for both internal and subcontracted services
- Experience with budget administration, cost analysis, and public funding sources and/or financing methods
- Strong analytical skills in labor relations
- Strong interpersonal skills and ability to effectively engage with the community
- Must pass a criminal history check which may include national or state fingerprint records check
- Driving may be necessary for County business. For position(s) with occasional/incidental driving, incumbents must possess a valid driver's license. Accommodation requests for an acceptable alternative method of transportation will be reviewed on an individual basis in compliance with State and Federal legislation. For position(s) with regular driving, incumbent(s) must also possess and maintain an acceptable driving record throughout the course of employment. Learn more about the County's driving policy
Preferred Special Qualifications/ Transferrable Skills:*
- Master's in Business Administration, Public Administration, Human Services, or other relevant fields of study directly related to H3S operations
- Related public sector experience (local, state regional or federal)
*For Veterans qualified for Veteran’s Preference: If you believe you have skills that would transfer well to this position and/or special qualifications that relate to this position, please list those skills and/or qualifications in the open-ended question at the end of the application and explain how those skills and/or qualifications relate to this position.