Director of Finance

Organization/Company Name: 
Active Recovery TMS
Position Description: 


Active Recovery TMS


The Director of Finance will be a strategic leader at Active Recovery TMS, reporting directly to the CEO. The successful candidate will be a hands-on manager and will be responsible for the following areas: revenue cycle management, finance, business planning and budgeting, human resources and administration. The Director of Finance will play a critical role in partnering with the senior executive team in strategic operations. This is a tremendous opportunity for a finance and operations leader to maximize and strengthen the internal capacity of a well-respected, high-impact organization.

About Active Recovery TMS

Our mental health clinics seek to provide a safe and effective alternative treatment for depression and OCD with transcranial magnetic stimulation, a compelling option for those who have not had success with standard depression treatments like medication and/or psychotherapy. We opened our first location in NW Portland in 2017 and have rapidly grown to five clinics across the Portland metro and greater Willamette Valley.

We are deeply committed to the principles of equity, diversity and inclusiveness and seek to create a pluralistic community for all staff. Active Recovery TMS is an Affirmative Action/Equal Opportunity employer. Minorities, women, and individuals with disabilities are encouraged to apply.

Essential Duties and Responsibilities:

Functional management of the day-to-day processes including:

Month, quarter and year-end reporting & analysis

Accounts payable processing and reporting

Cash receipts

General ledger


Cash forecasting

Revenue and expenditure variance analysis

Accounts receivable, charges & billing, collections & payer mix management

Revenue recognition, insurance reimbursement protocol (credentialing, contract admin, compliance and revenue cycle control & audit

Manage third party medical billing provider and insurance companies to ensure timely and accurate processing of claims and ensure claims are billed/rebilled within carrier filing limits

Conduct weekly and monthly financial assessments and generate reports to be presented to the senior management team

Allot funds for capital projects and work with project managers to ensure they stay on track financially

Reconcile bank accounts to the GL and prepare monthly financials statements

Support company’s informational and process improvement needs with a focus on accuracy, timeliness and relevance

Improve and maintain internal controls to ensure compliance with company policies and procedures, GAAP and other regulatory requirements

Coordinate and complete annual audits

Develop annual financial plans and projections for the company

Support HIPPA and regulatory compliance in business and financial management

COVID-19 considerations:
All employees are required to wear a mask when in common areas, meeting rooms or when unable to maintain a 6 ft distance. All common surfaces are sanitized daily and PPE equipment and cleaning supplies are readily available for employees to use.

Position Function: 
Position Type: 
Full Time

A comprehensive medical, dental and vision plan is offered to all employees. Full-time employees will receive 2 weeks paid vacation and 1 week paid sick time per year. We offer 7 company-paid holidays and 1 floating holiday per year. 

Required Qualifications and Experience: 

Medical revenue cycle experience required

Strong knowledge of project-based accounting software, MS Office and QuickBooks

Proven knowledge of bookkeeping and accounting concepts, practices, standards, laws & regulations

Experience working with other team members to achieve performance targets

Comfortable with templated and ad hoc financial reporting

Possess both a working knowledge of and comfort with GAAP inclusive of interpretations and application

Ability to learn quickly, manage multiple priorities and thrive in a fast-paced entrepreneurial start-up environment

Ability to work in a self-directed manner

Strong communication and interpersonal skills, including the ability to influence others

Qualitative and quantitative investigative skills

Relies on extensive experience and judgment to plan and accomplish goals

Experienced problem solver

Focus on continuous improvement, including the ability to scale to support accelerated growth

Comfortable presenting information to all levels of the organization

Required Education and / or Certifications: 

Bachelor’s Degree in accounting or finance (Master’s degree preferred)

Proven experience working as a Revenue Cycle Manager, Accounting Manager or Finance Manager

4949 Meadows Road
Suite 250
Lake Oswego, OR 97035
Where Will Work Be Performed?: 
Same as the Employer Address
Application Email: 
Application Address: 
Aimee McAllister
Active Recovery TMS
4949 Meadows Road
Suite 250
Lake Oswego, OR 97035